Electronic Data Interchange (EDI) Setup

EDI New Vendor Setup. Form Completion 1.MPS team creates TSR in Service Now for vendor EDI setup to begin. EDI Trading Partner Profile must be attached 2. EDI Team electronically sends Retek 850 Purchase Order to vendor and emails vendor to begin testing 3. Within 48 hours of receiving test 850 Purchase Order, vendor sends 997 Functional Acknowledgement 4. After receiving 997 Functional Acknowledgement from vendor, EDI Team sends vendor email to begin 810 Invoice and 856 ASN 4.1 (856 ASN) Vendor electronically sends 856 ASN to Shopko 4.2 (856 ASN) EDI Team reviews and compares with PO data. EDI Team sends vendor email on UCC128 Label 4.3 (856 ASN) Vendor emails UCC128 Label to DC (DCStorage@SpectrumAmerica.com) 4.4 (856 ASN) DC ensures UC128 Label is in a format the DC can scan and receive goods, and emails EDI Team 4.5 (856 ASN) EDI Team emails vendor 856 ASN is complete  4.1 (810 Invoice) Vendor electronically sends 810 Invoice to Shopko 4.2 (810 Invoice) EDI Team reviews and compares with PO data. EDI Team sends vendor email on Paper Invoice. 4.3 (810 Invoice)Vendor emails Paper Invoice to Finance (VendorAdmin@Shopko.com) 4.4 (810 Invoice) Finance who ensures Paper Invoice matches 810 Invoice, and emails EDI Team 4.5 (810 Invoice) EDI Team emails vendor 810 Invoice is complete 5. After approvals of 810 Invoice (Finance) and 856 ASN (DC), EDI Team moves vendor 850 Purchase Order and 810 Invoice to production and emails WPCPM to move 856 ASN into production. 6. WPCPM moves 856 ASN to production and emails EDI Team 7.EDI Team emails vendor and Shopko teammates that EDI Setup is complete Printable version of the EDI Setup Process

Note: Transactions will not be moved into production untill all three EDI transactions (850 Purchase Order, 810 Invoice, 856 ASN) are complete.

Definitions

EDI Trading Partner Profile (TPP):

Filled out by Vendor, used by Shopko to obtain Vendor EDI information.

TSR:

Electronic request by Shopko MPS Team to Shopko EDI Team to begin EDI Setup. EDI Trading Partner Profile (TPP) must be attached to TSR.

850 Purchase Order:

Electronic version of the Purchase Order using EDI standards. Sent electronically by Shopko EDI Team to Vendor EDI.

997 Functional Acknowledgement:

Electronic communication using EDI standards acknowledging PO received (confirms 850 Purchase Order). Sent electronically by Vendor EDI to Shopko EDI.

810 Invoice:

Electronic version of the Invoice that feeds Shopko system for payment. Sent by Vendor EDI to Shopko EDI Team. When Shopko EDI Team approves, request for Paper Invoice is sent to Vendor.

Paper Invoice:

Printed hard copy of invoice used to validate 810 Invoice. Sent by Vendor EDI to Shopko Finance Team (VendorAdmin@Shopko.com) for approval.

856 ASN:

Electronic communication of product and orders on a shipment. Sent by Vendor EDI to Shopko EDI Team. When Shopko EDI Team approves, request for ICC128 Label is sent to Vendor.

UCC128 Label:

Label on each case from vendor that allows DC to scan bar code. Sent by Vendor EDI to Shopko DC Team (UCC128Request@SpectrumAmericaSCS.com) for approval.

Production:

When 850 Purchase Order, 810 Invoice, and 856 ASN have completed testing and are turned on. Transactions will not be moved into production until all three EDI transactions are complete.

Resources

810    -    Invoice Guidelines

820    -    EFT Bank Guidelines

Vendor Guidelines

850    -    Guidelines

852    -    Guidelines

855    -    Guidelines

856    -    Shipping Direct to Store

ASN Shipping to DC Packed for Store Guidelines

ASN Standards for Tare Level Guidelines

ASN Direct to DC using standard structure Guidelines

ASN Direct to DC using pick N pack structure Guidelines

PO4 Segment Understanding its values

UCC128 Label Guidelines

Understanding Display Packs